Become a conference partner.

Once you have familiarized yourself with the details, you are invited to complete the Call for sponsors and exhibitors

Why partner with ESTA Ljubljana 2027?

Become a sponsor or exhibitor and make a lasting impression. The European String Teachers’ Association connects string educators across Europe and beyond. Present your products, services and ideas to an engaged, specialist audience.

• 150+ participants and 30+ countries, as presented in the conference prospectus.
• String teachers, performers, researchers, students and professionals.
• Unique networking opportunities and international visibility for your organisation and professional work.

22–26 April 2027 · Academy of Music, University of Ljubljana · Ljubljana, Slovenia.
Conference theme: The Why and How: Investigating the Heart and Art of String Teaching.

Compare the four sponsorship packages

— = not included in the standard package.

*Company presentations are subject to programme availability and agreement with the Organising Committee. Please agree the format and scheduling of presentations, the exhibition-space allocation and the specifications of a Premium advertisement with the organisers before confirming your booking.

Choose your exhibition package

Ask the organisers to confirm the dimensions, equipment and location of your allocated space. An exhibitor badge provides the access described above; confirm access to conference sessions separately. Sponsorship packages already include premium exhibition space, so please discuss any additional space before ordering a separate exhibitor package.

Add advertising and promotional opportunities

All prices are in EUR. For options marked “From” or “By agreement”, request a written quotation specifying the final price and scope. For an upgrade to an advertisement already included in a package, agree the additional charge in advance.

For bags, lanyards, badges and promotional materials, agree who supplies the items, the quantities, production costs, delivery and distribution arrangements.

How to apply — step by step

1. Select your package. Choose a sponsorship or exhibition package and any promotional additions.
2. Contact the organising team. Email info@esta2027.com with your organisation’s name, chosen package, contact person and requirements. Ask for the current sponsor/exhibitor registration procedure or form.
3. Provide booking and billing details. Supply your legal company name, billing address, country, tax/VAT number where applicable, billing email and purchase-order reference if required.
4. Confirm the scope in writing. Agree availability, space, included registrations, additional services, total price, payment deadline and applicable cancellation terms.
5. Follow the payment instructions. Use the details and reference supplied by the organisers for your booking.
6. Prepare for delivery. Submit the agreed advertising materials and attendee names, and confirm exhibition logistics with the organising team.

An enquiry is the starting point. Obtain written confirmation of your booking and agreed services before making arrangements that depend on them.

What information should I prepare?

• Company / organisation name, trading or brand name, website and a short description of your products or services.
• Contact person, email address and telephone number.
• Chosen package, promotional additions and any requested custom arrangement.
• Billing details and any internal purchasing requirements.
• Number of representatives and names for registrations or badges when available.
• Space and equipment requirements, instrument demonstrations, power needs and any accessibility requirements.
• Logo, advertisement files and proposed presentation topic, if applicable.

Provide personal details only through the registration route specified by the organisers and review the applicable privacy information.

Payment, invoices and booking confirmation

Payment details

Društvo učiteljev godalnih instrumentov, ESTA Slovenija /
European String Teachers’ Association, ESTA Slovenia

Kongresni trg 1,
SI-1000 Ljubljana, Slovenia

Registration No.: 1205161
Tax No.: 28969782 (not a taxable person)

IBAN: SI56 0400 1004 6911 129
SWIFT/BIC: KBMASI2X

Pay in EUR using the method and deadline stated on your booking documents. The deadline for payment of sponsorship contributions is 30 November 2026. Please include your organisation’s name and “ESTA 2027 sponsorship” as the payment reference.

If your finance department pays on your behalf, forward the payment instructions and booking reference to them. Retain your payment confirmation and invoice.

Ask for the applicable tax treatment and final payable amount to be stated on the quotation or invoice. For questions, invoice corrections or confirmation that payment has arrived, contact info@esta2027.com

Logos, advertisements and company presentations

Prepare your logo, preferred website link, short company description and advertising artwork. Ask the organisers for the required dimensions, file formats and submission deadlines before producing the final files.

Clearly identify whether you have booked a Premium, full-page, half-page or quarter-page advertisement. Agree its placement and any upgrade in writing.

For a company or brand presentation, propose a topic, presenter, format and technical requirements. Company presentations remain subject to programme availability and agreement with the Organising Committee. A sponsorship enquiry does not itself reserve a speaking slot.

Exhibition logistics and staff registrations

Before travelling or shipping equipment, confirm the floor plan, allocated space, table provision, power, Wi-Fi, delivery address and contact person, access for unloading, opening hours, setup and dismantling times.

Principal, Gold, Silver and Bronze sponsorship packages include 6, 4, 3 and 2 complimentary registrations respectively. Standard and instrument-maker exhibition packages include 1 exhibitor badge; Premium includes 2. Additional exhibitor badges cost €250 each.

Ask how to register the people covered by your package before buying separate places. Confirm any additional conference access you require. Discuss instrument security, storage, demonstrations, consultation rooms and insurance arrangements with the organisers; these are not specified as included services in the prospectus.

Custom packages, changes and cancellations

We will be happy to discuss a sponsorship package tailored to your goals and requirements. Contact info@esta2027.com to explore a combination of exhibition space, advertising, presentations and sponsored activities.

Ask for all additions and changes to be recorded in the written offer. Before confirming your booking, obtain the applicable cancellation and refund terms, payment deadlines and arrangements for changes to the event. Send booking changes or cancellation requests in writing to the organising team.

Sponsor and exhibitor terms & privacy

The following terms are published in the sponsor and exhibitor application form and apply to that application.

Terms & conditions

By submitting the Sponsor or Exhibitor Registration Form, the applicant confirms participation in the 55th International ESTA Conference – Ljubljana 2027 (22–26 April 2027) and accepts the conditions stated in the official Sponsorship & Exhibition Brochure. Participation is confirmed after acceptance by the Organising Committee and receipt of the applicable payment. Sponsorship and exhibition spaces are subject to availability and may be allocated on a first-confirmed basis. Sponsors and exhibitors are responsible for the accuracy of submitted information, logos, promotional materials and other content. The organiser reserves the right to make reasonable changes to exhibition locations, schedules or organisational arrangements where necessary. Unless otherwise agreed in writing, payments are non-refundable in the event of cancellation by the sponsor or exhibitor.

Privacy notice

The organiser, Društvo učiteljev godalnih instrumentov – ESTA Slovenija / European String Teachers’ Association, ESTA Slovenia, processes personal data submitted through this form solely for the purposes of administering sponsorship or exhibition participation, communication, invoicing, conference organisation and fulfilment of related contractual and legal obligations. Personal data may include name, organisation, contact details, billing information and information necessary for participation in the conference. Data will be accessed only by authorised persons and service providers where necessary for conference organisation and will not be sold or used for unrelated marketing purposes without consent. Personal data will be retained only for as long as necessary for the stated purposes and as required by applicable Slovenian and EU legislation, including the General Data Protection Regulation (GDPR). Individuals may request access to, correction or deletion of their personal data, or exercise other applicable data-protection rights, by contacting the organiser at info@esta2027.com. By submitting the form, the applicant confirms that they have read and understood these Terms & Conditions and Privacy Notice.

Open application form

Contact and next steps

Let’s work together! Bring your products, services and expertise to the international string-teaching community in Ljubljana.

Email: info@esta2027.com
Website: www.esta2027.com
Location: Ljubljana, Slovenia
Dates: 22–26 April 2027

In your enquiry, include your organisation’s name, preferred package and any additional promotional opportunities you would like to discuss.